The role of a warehouse admin is crucial in maintaining order and efficiency in overall operations, despite not being directly involved in physical tasks like lifting or organizing goods.
So, what exactly are the responsibilities of a warehouse admin, and how are they different from other warehouse staff? Let’s explore this further in the article below.
Warehouse Admin Responsibilities
A warehouse admin is responsible for recording, reporting, and managing data related to inventory in the warehouse. They act as a bridge between physical activities in the field and the administrative system and management reporting.
Here are some key responsibilities of a warehouse admin:
- Recording incoming and outgoing goods: Admins ensure that all transactions are accurately and promptly recorded in real time.
- Inputting data into the warehouse system: Using Excel, Google Sheets, or a WMS (Warehouse Management System).
- Creating periodic stock reports: Typically daily, weekly, and monthly.
- Managing shipping documents: Including invoices, delivery orders (DO), and shipping receipts.
- Coordinating with delivery teams and suppliers: Ensuring schedules and shipment data are aligned.
- Conducting stock opname with the warehouse team: Matching inventory data with actual physical conditions.
- Handling returns or damaged goods administratively: Documenting, storing evidence, and updating the system accordingly.
Essential Skills for a Warehouse Admin
This job requires a high level of accuracy. Here are some key skills needed:
- Detail-oriented: To prevent discrepancies in inventory records.
- Proficient in spreadsheets or WMS: At minimum, must be comfortable using Microsoft Excel and Google Sheets.
- Communicative: Able to coordinate well with operational teams and other departments.
- Understanding of distribution and storage flows: Familiar with basic supply chain processes.
- Time management: Because data must be updated punctually every day.
Difference Between Warehouse Admin and Warehouse Staff
| Role | Warehouse Admin | Warehouse Staff |
|---|---|---|
| Focus | Recording, systems, and reporting | Physical warehouse activities |
| Daily Tasks | Inputting data, generating reports, handling documents | Stacking goods, loading/unloading, packing |
| Tools Used | Laptop, software, documents | Racks, trolleys, barcode scanners |
Both roles complement each other and are vital in professional warehouse operations.
Need Extra Space Because Your Office Warehouse is Full? Warehouse Admins, Take Note!
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By renting a personal storage unit at SpaceHub:
- Your storage is privately managed: As a warehouse admin, you have full control over your unit based on your required size.
- Clean, secure, and flood-free units.
- 24/7 access using a personal PIN: No need to contact SpaceHub admins to access your items anytime.
- Strategic locations: MH Thamrin, Gajah Mada, Bendungan Hilir, and Daan Mogot.
From storing business inventory and office equipment to important documents, everything can be managed like a professional warehouse without the hassle.
Being a warehouse admin isn’t just about keeping records it’s a critical part of business control systems, reporting, and efficiency. They ensure that every incoming and outgoing item is logged, tracked, and accounted for.
If you’re building a neater and more professional storage system, start with the right space.
SpaceHub is ready to be your flexible storage solution for both personal and business needs.
Visit our website for more information: www.spacehub.id
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